Boulder Beat Bulletin: March 2019
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Mass Dress Tomorrow!
Tomorrow we will be attending Mass to celebrate the Feast of the Annunciation. This will take the place of our all school Mass that is typically scheduled for Wednesdays and students are expected to wear Mass dress per the dress code.
Enrollment for the 2019-2020 School Year is Now Open!
Please be sure to complete your enrollment packet as soon as possible and let friends and family who might be interested know they can now enroll too!
Click here to enroll for the next school year! We are already looking forward to our 120th year of school and dreaming of all of the ways that we can continue to support and serve your family.
Applications for Grant and Aide for the 2019-2020 School Year are Now Being Accepted!
The application and all requested supporting documentation must be submitted by April 15, 2019. Applications are not complete without the supporting documentation and applications can not be considered if they are not complete. Click here to start your application!
There is an estimated one-time non-refundable application fee of $35.00 per household. This may change based on your selected school(s). The same application can be applied to multiple institutions provided they use the FACTS Grant & Aid Assessment services. We accept all major credit cards (Visa, Master Card, American Express, Discover).
Depending on your application some or all the following documents may be required:
Copy of IRS Federal Form 1040, 1040A or 1040-EZ U.S. Individual Income
Tax Return, supporting schedules, and business returns.
Copies of W-2 Wage and Tax Statements.
Copies of supporting documentation for household Nontaxable Income.
A complete list of required documents will be available once you have submitted your application along with instructions on how to upload your documents.
Order Hot Lunch for the Week
Hot Lunch orders are due weekly by the Sunday proceeding the next week. You may order for a week at a time or for the whole month, but we can not accept late orders. Email your lunch orders to: firstname.lastname@example.org.
The caterer pulls their orders on Sunday evening and uses that list for their purchasing and to compile the lunch list for the week. Please be considerate of others, place your orders on time, and understand that we have deadlines in place for a reason.
Pizza orders for the month of March were due Wednesday, February 27, and no more orders will be accepted. Please remember that the 8th grade is schedule to use the first math elective period of the month to count pizza orders, deposit the money, create the list, and place the orders for the month. We cannot accept late orders after the due date for this reason.
It is time to start ordering yearbooks for this school year!
Tickets on Sale now: Mike Petzet Scholarship dinner
The Mike Petzet Memorial Scholarship Dinner will be Saturday, April 6, 2019, with a barbecue dinner served from 5:30-7:30 p.m. and featuring Irish music and entertainment by Criomtann and The Fox & Dove Society.
Don’t forget to invite your friends and family! Share the event on Facebook now!
Construction on Boulder affecting EAst Side Pick-UP
Due to the crosswalk and curb having been destroyed as part of the construction on Boulder and in the interest of safety, all pick-ups on the east side need to be from the car. Until the construction is complete, we cannot safely cross people to and from the parking lot on Boulder. We apologize for any inconvenience, and we are happy to dismiss your students on the west side if the east side limitations create an inconvenience for you.
New Volunteer Driver Form - Must be completed before driving on any field trips
The diocese has released an updated volunteer driver form that must be completed before driving on any future field trips, even if you’ve completed a volunteer driver form in the past. Click here to print the form, fill it out, and return it to Ms. Videll in the school office with a copy of your insurance policy, showing that you have the minimum limits for privately owned vehicles ($100,000 / $300,000 / $50,000).
How to access tax documents through ParentsWeb
How to print out printable pay summary for taxes and pre-pay accounts:
Log in to Parents Web
Go to FACTs
Click Facts Home
Choose the term you are wanting to print
Choose the Payments tab
Click View Printable Pay Summary.
Please review the uniform section of the parent student handbook. We are having an increased issue with students being out of uniform. The most frequent issues we see are:
· No belt
· Short Skirts
· No Show or missing socks
· Nail polish
. Jewelry that is not a Sacramental
· Non-uniform jackets in class
If your student is out of uniform, you will be notified by email. We ask that you correct the issue by the next school day. If the problem becomes chronic, we will have the student call you to bring the needed uniform items the same day. If your student is out of uniform due to a hardship, please contact Mrs. Spoerl and she will let you know if we can assist in any way. We have tried to assist by loaning belts and socks as needed, but too often these items are not returned and are too costly for us to continue replacing.
We encourage all students to lay out their school uniform with belts, socks, shoes, undershirts, etc. before bed each night. This practice will help students get to school in uniform and hopefully cut down on stress in the mornings in your home. We encourage all student who wear pants to keep a spare belt in their backpack or locker. We know many students have outgrown clothes and we want to encourage everyone to come take a look at the uniform closet to see if there are uniform items you could use. The uniform closet is in the east stairwell between the third and fourth floors and is open during normal school hours. To avoid confusion and loss, please put your student’s name in all clothing and outerwear.
Important - Restroom Procedures and Etiquette
For privacy reasons, the restrooms are one of the few places in school that are not directly supervised. As a result, the restrooms are a frequent site for inappropriate behavior. Troublesome behaviors include locking stalls from the inside, hanging on the stall doors, peeling painted surfaces, writing on the walls, filling the stools up with paper towels and toilet paper, festooning the stalls with toilet paper, eating candy, chips and other items, leaving wrappers and other garbage on the floors and window sills, and smearing the mirrors and floors with hand soap. While many of these items may sound trivial, over time they become quite expensive. In the last several months we have spent thousands of dollars dealing with the consequences of these behaviors. Therefore, we are asking for your help in dealing with these issues. Please take time to discuss with your student proper restroom etiquette, including:
Restrooms are for restroom needs only, and not for visiting, lounging, or eating. Students should be instructed to refrain from opening closed doors or looking under stalls. Students should understand that writing on the walls; moving urinal cakes to sinks, toilets, or the floor; intentionally clogging toilets; or otherwise damaging school property is vandalism and completely unacceptable.
Young elementary students might need some guidance in this area. Review basic practices and norms such as how much toilet paper/paper towel is appropriate, flushing the toilet (once!) after using it, proper disposal of toilet paper and paper towels, washing hands, and turning off the water in the sink. Also, make sure older female students know the proper way to dispose of sanitary products and wrappers.
Reporting Restroom Issues
Encourage students to report issues in the restroom immediately. The sooner a problem is reported the sooner we can narrow down the time the problem occurred and review the cameras to identify the culprit or culprits.
Students who are discovered vandalizing the restrooms will have their parents contacted immediately and students and their families will be responsible for cleaning or repairing damage caused to school restrooms.
Free Community Resource: Academic Testing
If you have concerns about your student’s academic performance, wonder if they may have a learning disability, or would like to gain more insight into how your child learns, you may want to take advantage of this free community resource. True Blue Neighbors Behavioral Health Clinic at the University of Tulsa is offering academic testing, which is available to you at no cost. Please click here to learn more about the services they offer and to schedule an appointment.
Important Parent Volunteer Information
All volunteers for school events must complete VIRTUS training requirements and background check per the diocesan policy, which you can view in part below.
All field trip drivers, all Walk-A-Thon volunteers, all cafeteria volunteers, and all volunteers attending anything sponsored by the school or church involving the kids, must have the required volunteer paperwork on file and be approved.
Please don't wait until the last minute get your training completed.
If you do not get your VIRTUS training and volunteer packet completed before your volunteer date, you will not be allowed to volunteer, which can include not being allowed to attend a field trip as a chaperone, per diocesan policy
II. PROCEDURES FOR PROTECTING MINORS FROM SEXUAL ABUSE
1. VIRTUS Requirement
In adherence to Article 12 of the Charter, the Diocese of Tulsa and VIRTUS provide a web-based online training program in English and Spanish that specializes in helping churches and religious organizations create safe environments for children and youth. VIRTUS is mandatory for all employees and Covered Volunteers who have or could have substantial contact with children. No employee or Covered Volunteer may partake in any Church ministry or function without first completing the mandatory VIRTUS program and receiving confirmation and clearance to serve by their Local Administrator.
Click here to read the full requirements and diocesan volunteer policy.
Important Aftercare Information
Aftercare is now held at the school building all days of the week. Pick up will be in the office or on the playground, weather permitting. If you need to contact the Aftercare Director, Brittany Close, or the Aftercare Staff, please call them after 3:30 PM at 918-264-4922.
We often have teachers or classes that need additional supplies for special projects, experiments, or enrichment that are not covered with our normal supply budget. We also sometimes have special needs for skills such as building items for the resource room, repairing items, painting etc...
All donations or time spent doing repairs to the school or classroom can be claimed as Time & Talent- which is due in less than two weeks on Friday, October 19.
Substitute Teachers Needed
Each school year, we try to build up our substitute teacher list. Click here to find information on requirements and compensation. If you know someone in our community who may be interested, please pass on the information. Contact Ms. Saleta Videll, 918-582-0422, if you have any questions.
Join us at Wednesdays at the Cathedral!
The weekly Wednesdays at Cathedral program was born out of a desire for every Catholic to more fully grasp the beauty of his faith and to grow a sense of community among parishioners and our school family. Weekly activities include a mixture of live speakers, engaging video series, faith sharing opportunities and feast day celebrations.
Off campus activities are also a regular part of our quarterly schedule, gathering for service opportunities or participating in Diocesan events. These family activities have included working side-by-side tilling and planting gardens at Catholic Charities, serving the working poor of Downtown Tulsa through Night Light Tulsa, and walking in procession praying for the souls of the faithful departed at Calvary Cemetery.
Mrs. Spoerl would like to invite our school community to join in this weekly faith and community formation each Wednesday evening that includes Mass, dinner, Eucharistic Adoration, and faith formation. Childcare is also provided if the formation activity is not appropriate for the age of your child.
Sign up for Baseball or Softball!
Students grades 2-8 can now sign up for baseball of softball!
Sign up for Track!
Practices will begin on Wednesday, February 20, at the school, and will be held Mondays and Wednesdays at HFCS until the track opens.
Sign Up for Comets Lacrosse!
It’s time to sign up for Lacrosse! Practices will start in February, and is available for students aged Kindergarten through 8th Grade! Click here to register now!
Junior Comets Basketball
Please fill out this paperwork for students in grade 1st through 5th that are playing Junior Comets Basketball this season.
Join the Athletics Facebook Group!
This group will be used to stay in contact with our athletics community, to provide updates about events, to answer parent questions, and to create camaraderie. Click here to join!
Athletics Documents and Information
Support the Athletics Department
The Athletics Department is selling trash bags as a fundraiser again this year! Trash bags on sale for $10. Payment can be made via cash, check, or your FACTS account. Please make checks payable to Holy Family Cathedral School.
We will send your order home with your student or you can pick it up from the office.