Parent Connection

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Drop off + Pick up Procedures

  1. There will be no right turns or left turns into the parking lot and no left turns out of the lot. 
  2. Enter via the alley off 11th street and cross directly into the parking lot, as indicated by the red line on the map. 
  3. Pull all the way forward to the stop sign. If you have to unload a child from a car seat, or you are planning to walk your child into the building, please park.
  4. Be polite to the teachers serving as traffic directors and to one another. Your child's safety and the safety of all of our children depends on your adherence to these procedures. 

Immunizations and Physicals

Students whose immunizations are not up to date will not be allowed to attend school until proof of compliance has been provided. No student without an existing exemption issued by the State of Oklahoma may attend classes. Diocesan policy allows us to honor non-medical exemptions for students who were enrolled with such exemptions for the 2017-2018 school year. Going forward, we are only allowed to accept students with valid medical exemptions.

Students entering 1st, 3rd, 5th, and 7th grades are required to have a current physical on file with the schools. Physicals must be received prior to the first day of school.
 

Required Immunization Schedule | Physical Form

School Supplies

All necessary school supplies are provided by the school, with the exception of a backpack and lunchbox, and a three-ring binder required for middle school students. School planners will be available for purchase in the school office for $7.00.

Each student needs to bring one box of tissue and one roll of paper towels during their designated quarter to their 1st period teacher, as indicated below.

Last Name R-Z bring Tissues & Paper Towels the first week of school.
Last Name L-P bring Tissues & Paper Towels the first week of 2nd Qtr. (10-22-18)
Last Name D-K bring Tissues & Paper Towels the first week of 3rd Qtr. (1-07-19)
Last Name A-C bring Tissues & Paper Towels the first week of 4th Qtr. (3-18-19)

Pre-K and Kindergarten - Students are also asked to bring a container of baby wipes during their designated quarter.  

1st-3rd Grade - students are also asked to bring a box of either sandwich, quart, or gallon sizes baggies during their designated quarter. 

4th-8th Grade  - Students are also asked to bring a container of Lysol or Clorox wipes during their designated quarter. 

Spirit Wear

You can now order our 2018-2019 spirit shirt and the new SNL shirt online! Order online by September 9, and your spirit wear will be delivered to the school.

2018-2019 Holy Family Cathedral School Spirit Shirt

2018-2019 Holy Family Cathedral School Spirit Shirt

2018-2019 Saturday Night Life Shirt

2018-2019 Saturday Night Life Shirt


Please note that the house shirts featured on the ordering site are for students in 3rd through 8th grade that participate in the house system, and house shirts for 3rd grade, 6th grade, or new students should not be ordered until students are sorted into their houses within the first month of the school year.

Parent Volunteers

Through the year we will have many opportunities for you to earn Time & Talent by spending time with your student on field trips, helping with plays, cafeteria monitoring, and many other events. In order to be eligible to help out with these events, you need to complete your volunteer training and background check through Virtus.

Be sure to choose Holy Family Cathedral School (Tulsa) as your location, choose "volunteer." The cost for the background check is $22.64 per person and you may claim 2.5 hours of Time & Talent for the cost of the background check and the Time to complete the training.  

If it has been more than 5 years since you completed your Virtus "Protecting Gods Children® for Adults" training you will need to complete the "Virtus® Protecting God’s Children® Re-certification Training for Adults—5th Edition." Please log into your Virtus account and if you are not automatically asked to complete the re-certification training please contact the school office. 

If you have completed all of your training and background check within the past 5 years, please log in and double check that all of your contact information is still correct. Before you drive on a field trip you will need to make sure we have a copy of your current drivers license and insurance on file.  

If you are going to volunteer in the cafeteria or serve food at an event you will need to complete the FREE online volunteer's food handlers class.

Family Directory

Family information for contacting classmates or their parents is available through ParentsWeb with a parent or student login. Once you are logged in choose school information and then directory. You can then sort by class or grade or search for a person by name.

School Lunch

Due to an insufficient amount of interest in school lunches, the catering company is not able to offer hot lunches this year. All lunches will be brought to school by students this year. Please also send your child to school with cutlery and napkins as the school will not provide these. Milk will still be available for $0.50 each and will be ordered through RenWeb by the deadlines specified below. 

If your child forgets their lunch, we will provide a "forgotten lunch" of 1 peanut butter and jelly Crustable sandwich, 1 Gogurt, 1 bag of sun chips or baked chips, and 1 carton of milk, and will bill your FACTS account $3.50. 

The 8th Grade Pizza Lunch Fundraiser will be on Wednesdays. Pizza will be ordered by the slice (cheese, sausage, or pepperoni) with a side of carrots and ranch dip for $1.50 per slice. Apples or Oranges can be added for $.50 each and Capris Sun for $.50 each. Orders will be placed for 8th Grade Pizza Fundraiser through RENWEB monthly, quarterly or yearly. There will be no refunds for illness or unforeseen field trips. This is considered a fundraiser. If a child does not have pizza ordered by the deadline and they do not bring a lunch, they will be given a forgotten lunch replacement and billed $3.50 through FACTS.

There will be no sales of snacks at school in the mornings. Preschool and Kindergarten classes will continue to have their regular snacks provided.  

How to place your pizza and milk lunch order:

  1. Login to Parents Web,

  2. Choose Student Information

  3. Choose Lunch

  4. Create Web Order

  5. Choose Student (click on the students name to see the days of the week)

  6. Click the Day you want to order for

  7. Choose the lunch items you want to order, repeat for all days you are ordering

  8. Submit Order

  9. Confirm and Pay

If you have any trouble placing your order please contact the school office at 918-582-0422.  

Orders for the Wednesday fundraiser pizza lunch and milk will be placed once a month on the following dates:

  • For August-- Monday, August 19, 2019

  • For September-- Friday, August 30, 2019

  • For October-- Monday, September 30, 2019

  • For November-- Monday, November 4, 2019

  • For December-- Monday, December 2, 2019

  • For January-- Monday, January 6, 2020

  • For February-- Monday, February 3, 2020

  • For March-- Monday, March 2, 2020

  • For April-- Monday, March 30, 2020

  • For May-- Monday, May 4, 2020

You can order as far ahead as you like, but once the ordering date has passed we can not add late orders.  

You will be billed for lunches when you place your order.  There will be no refunds for illness or unforeseen field trips. This is considered a fundraiser.  

Time and Talent

The Holy Family Cathedral School Time & Talent program allows parents to play an active role in the operation and maintenance of the school. Each family is required to give 20 hours to school-related activities from coaching and driving on field trips to working an event or being a homeroom parent. 

You log your Care & Share hours on Renweb. On the "Family Home" screen, select the correct parent. Select "Service Hours" tab. Enter the date of service, description (drop-down options), hours and a note specifying the activity details. 

If you plan to volunteer in the School, our Diocese requires all volunteers to complete VIRTUS Training & a Background Check.

Current Time and Talent Volunteer Opportunities:  


If you have any questions, contact Saleta Videll or call the school office, 918-582-0422.    
 
VIRTUS Registration Instructions

ALL FAMILIES MUST COMPLETE 5 HOURS PER QUARTER OR PAY $10.00 PER HOUR FOR HOURS NOT COMPLETED. A TOTAL OF 20 VOLUNTEER HOURS PER FAMILY IS REQUIRED. 3 HOURS PER YEAR MUST BE ACQUIRED BY PARTICIPATING IN A PARENT ENGAGEMENT EVENT.


1. Work must be completed as follows:

  • 1st Quarter - October 19 (billed Oct. 29)

  • 2nd Quarter - December 28 (billed Jan. 7)

  • 3rd Quarter - March 15th (billed March 25)

  • 4th Quarter - May 23rd (billed June 2)

Hours worked during the summer will be applied to the next school year.

The following are some items that count toward time & talent hours:

  • Serving on the Home & School Board or as a Committee Chair

  • Volunteering in the lunchroom

  • Serving as a homeroom angel

  • Organizing the uniform exchange

  • Driving on field trips

  • Food/material/time contributions for school fundraisers or events (auction, bingo, Walk-A-Thon, Lenten dinner, Petzet dinner)

  • Contributions of school supplies (tissues, paper towels) above and beyond the minimum requirements

  • Monetary donation in lieu of time

- NOTE: this list is not all inclusive...just a few ideas of what counts

The following are some items that count toward parent engagement hours:
• attending Home & School meetings
• attending Literacy Night
• attending Conferences

Items marked with an asterisk on the school master calendar count toward Parent Engagement hours.

The following do not count toward time & talent hours:

  • Contributions to Youth Sunday evening potluck dinner

  • Contributions to canned food drive, freedom boxes, Christmas boxes, etc…

Although we encourage help with the various service projects throughout the year, contributions do not count toward the time & talent program.

2. All hours are to be recorded in the Service Section of your RenWeb ParentsWeb account.

 3. Hours must be recorded within a month after service is performed so that hours can be verified. Hours that are not recorded within that month may not be verifiable and therefore not counted.

4. All school volunteers, including field trips drivers, must have a completed volunteer packet on file in the school office.

This can be completed by going to www.virtusonline.org. A complete packet includes: a TRAK1 background check, a VIRTUS training certificate, a signed acknowledgment form pertaining to the Diocesan policy on sexual abuse, a completed Volunteer Registration form, two references, and a signed copy of the Diocesan Code of Conduct. Field Trip Drivers also need to complete a driver form with proof of insurance.
 

5. Quarterly summary statements will be sent home to let you know where you stand on your hours prior to the listed billing dates. Time and Talent opportunities can be found through H.S.A. and school publications. 

Dress Code

Purpose

The purpose of a required dress code is to define and unite our community and to promote the virtues of modesty, simplicity, and solidarity. Care has been taken to ensure that the cost of uniforms is not unduly burdensome. All matters pertaining to dress guidelines and dress code are at the discretion of the faculty and administration.

General Dress Guidelines

  • Clothing should be appropriately fitted, clean, and in good repair.

  • Shoes must be worn at all times.

  • Belts that are dark brown or black must be worn with pants or shorts that have belt loops.

  • All undershirts or turtlenecks worn under uniform shirts must be white.

  • Pajama pants are not permitted.

  • Rubber soled shoes are recommended for safety on the asphalt and playground.

  • Athletic shoes are required for P.E.

  • Boots, sandals, flip flops, open-toed shoes, hats, and sunglasses are not permitted.

  • No lighted shoes, shoes that blink, or have accessories.

  • Clothing promoting bands, drugs, alcohol, offensive language, or containing symbols, images, or pictures which depict values contrary to the teachings of the Catholic church are not permitted.

  • No writing on arms, legs, or other body parts.

  • No tattoos of any kind.

  • No facial or body piercing.

  • Cargo style pants and shorts are only allowed on Free Dress Days.

  • Middle school students may wear navy blue blazers with or without the school logo patch or embroidered on upper left chest (this is an option).

  • Hair should be clean, combed, and student’s natural color. No hair dye, streaking, or bleaching.

  • Jewelry is discouraged as it may become a distraction in the classroom or be lost or damaged at school. Students are permitted to wear small chain necklaces or bracelets with a religious theme, pendant or sacramental, and plain watches without alarms, tones or cellular capabilities. A single sacramental ring is acceptable.

Dress Guidelines for Girls

  • Skirts, jumpers and shorts are to be no more than 2.5” (A dollar bills’ width) above the knee cap.

  • No pants other than trousers are considered part of the school uniform.

  • Jeans, capris, and ankle pants that are properly fitting and in good repair may be worn on Free Dress Days only.

  • Leggings and jeggings are never appropriate unless worn under a mid-thigh length tunic or dress.

  • Undergarments should not be visible through clothing.

  • Shorts are required under all jumpers and skirts.

  • Tights or leggings worn under uniforms should be solid white.

  • No open toe or open heel shoes. No soles/heels over 1 inch.

  • Makeup is not allowed, including foundation, mascara, and/or eyeliner.

  • No artificial nails. Only clear polish is allowable.

  • Eyes are to be visible and not hidden by hair or accessories.

  • Girls may wear stud earrings (½ inch or smaller). NO HOOP OR DANGLING EARRINGS.

Dress Guidelines for Boys

  • Hair should be styled in a traditional, symmetrical cut with no etching, zigzags, or stripes.

  • No mohawks or faux hawks. Gradual “fade haircuts” MUST have a definitive three-layer gradual length.

  • Spiking up of hair is not allowed.

  • Hair for boys should not touch their shirt collar or cover their ears. No braids below the collar for boys.

  • No ponytails are allowed for boys and no side-burns or facial hair.

  • No earrings for boys.

Dress Code

Shirts - All Grades (Girls & Boys)
White or pastel blue polo or oxford shirts

Sweaters & Sweatshirts - All Grades (Girls & Boys)
Solid Navy cardigan, pullover sweater, or crewneck sweatshirt.
Girls only may wear white cardigan sweaters.

Bottoms - PK-5th Grades (Boys & Girls)
Navy Blue walking shorts or pants

Bottoms - 6th-8th Grades (Boys & Girls)
Khaki walking shorts or pants

Jumpers/Skirts - Preschool through 2nd
Navy Blue Jumper
Regulation Plaid Jumper
Navy Blue Skort

Jumpers – 3rd through 5th
Navy Blue Jumper
Regulation Plaid Jumper

Skirts - 6th through 8th
Khaki Skirt
Regulation Plaid Skirt

Socks- PK-8th
All White Crew length socks (3” above ankle or higher)

Mass Days

Girls are required to wear jumpers or skirts and boys are required to wear long pants. Blazers for girls and boys are an option. Ties for boys are also encouraged, but not mandatory.

Spirit Dress Days

Periodically, the administration will award a “Spirit Dress Day.” The students must wear their uniform pants, uniform shorts, uniform skirts or uniform jumper with a Holy Family Cathedral School spirit t-shirt or crewneck sweatshirt.

Free Dress

Periodically, the administration will award a non-uniform, “Free Dress Day”. The students may wear modest apparel that adheres to the philosophy of the Dress Code. Pajama pants, tank tops, crop tops, strapless tops and dresses, or spaghetti tops and dresses are not allowed. Skirts, dresses, and shorts should adhere to dress code of no more than 2.5” (A dollar bills’ width) above the knee cap. Leggings and jeggings may only be worn under a mid-thigh length tunic or dress.

Uniform Supplier

Land’s End is the preferred supplier for school uniforms. Preferred School Number: 900128273

When purchasing from other vendors, please make sure that colors and styles match the uniforms found on Land’s End or match the style of the Regulation Plaid Jumper. Please note that the Regulation plaid jumpers and skirts can only be purchased through K Renee's Uniform Closet, C & J Uniforms.

Summer Tutoring

 

What is it?

A math and reading group for incoming first, second, third, fourth, fifth, and sixth grade students. We will be covering fundamental reading, writing, and math skills needed for the upcoming school year.

Who is it?

Ms. Hansen will be tutoring incoming first, second, and third graders in math and reading. Ms. Thomas will be tutoring incoming fourth, fifth, and sixth graders in math and reading.

Where is it?

We will meet at the Tulsa Downtown Library.

When is it?

Tuesdays and Thursdays from 9:00am - 11:30am starting June 4th and ending August 1st. (No tutoring the week of July 2nd).

How much is it?

$30/week for one subject ($180 for all 6 weeks) or $60/week for math and reading ($360 for all 6 weeks). Cash or checks are accepted, make payable to Monica Hansen or Karynn Thomas.

SCHEDULE

MATH 9:00am - 10:00am

RECESS 10:05am - 10:25am (students may bring a snack)

READING 10:30am - 11:30am

How to sign up

Contact Karynn Thomas (karynn.thomas@myhfcs.org or (918) 859-7297) or Monica Hansen (monica.hansen@myhfcs.org) to sign up by May 24.



 

 

Medication Policy

Per school policy, all medications must be dispensed from the office. This means that students are not allowed to keep medicine in their backpacks, lunch boxes or lockers.

All prescription and non-prescription medications must be given to the school office along with a completed Authorization for Administration of Medication form.
 
The only exception to this rule is for inhalers and EpiPens, which may remain with the classroom teacher or in the office (or both). However, the Authorization for Administration of Medication form must still be filled out because it is very important that the teachers and office staff have a record of where these life-saving devices can be found in case of an emergency! 
 
Also, please notify the school if there are objections to using the following over-the-counter treatments available for your child in the office: Neosporin, hydrocortisone cream, and cough drops. If you wish for your child to receive anything outside of these, it must be provided by the parent in original packaging and clearly marked with the appropriate dosage instructions. We do not stock any other medicine (not even Tylenol or ibuprofen). 
 
Please contact Saleta Videll, at saleta.videll@myhfcs.org or 918-582-0422 with questions.